Current vacancies

Operations Process Co-ordinator

Job details

No. of posts: 1
Vacancy Reference Number: OGA 103
Grade HEO
Salary: £34,801
Location: Aberdeen
Travel to other locations with UK? Yes
Appointment Type Permanent
Appointment Term Full time
Level of Security clearance Basic
Medical required? No

Unless otherwise stated consideration will be given to requests to work on a part time or job share basis. Flexible working hours can also be considered.

Application details

Closing date for applications: 18 Jun 2019

Brief overview of role

The Operations Coordination Team sits within the Operations Directorate of the OGA and holds a functional role across OGA in support of the Maximizing Economic Recovery (MER UK) Strategy in the UKCS

A process coordinator role has been created to support the Coordination and Operations teams across OGA activities. This role will also work closely with the Wells and Project teams to develop and build on stewardship expectations and support the drive to increase activity and support performance gains across UKCS.

We are looking to appoint a dynamic individual with excellent organizational and numerical skills, an ability to work with and present information and a commitment to continually improving team and self

Detailed job description and key responsibilities

The role will involve, but not be limited to:

WONs Process and Application

  • Responsible Person for Well Suspension /Well Abandonment applications and AB3 Notifications

Wells SME for Annual Stewardship Survey

  • Ensure technical content of the wells section of the stewardship survey adequately supports the wells agenda & stewardship process
  • Responsible for validation of data received in survey and final closeout of wells section

Open Water Suspended Wells

  • Own and maintain the master checklist of open water suspended wells

Wells Stewardship

  • Routine data analysis & support to co-ordination team to assist with reporting. Specifically, the Well Insights Report & preparation for all Stewardship Meetings and Tier Reviews

Inbox custodian for OGA Statutory notices.

  • Distribute meeting invites, follow up, analysis and improvement

Compilation of Monthly performance report

  • Data collection and assimilation
  • Success stories
  • Action tracker follow up
  • Tier review coordination across the Ops directorate
  • Development of PowerPoint presentations for internal and external use
  • Construction of dashboards, models and tools to enable team performance and reporting.

Person specification

  • Competence 1: Seeing the Bigger Picture - Seeing the big picture is about having an in-depth understanding and knowledge of how your role fits with and supports organisational objectives and the wider public needs.
  • Competence 2: Making Effective Decisions - Effectiveness in this area is about using sound judgement, evidence and knowledge to arrive at accurate, expert and professional decisions and advice.
  • Competence 3: Collaborating and Partnering - Working collaboratively, sharing information and building supportive, responsive relationships with colleagues and contacts in the industry, whilst having the confidence to challenge assumptions
  • Competence 4: Delivering Value for Money - Delivering value for money involves the efficient, effective and economic use of taxpayers’ money in the delivery of public services.

Specialist Skills, Qualifications, Experience, Licenses, Memberships or Language

Essential Desirable
• Knowledge of drilling/well operations, subsurface and operations requirements.
• Experience managing multiple agendas and projects.
• Ability to self-start, work at pace and develop and articulate reports in clear and unambiguous way.
• Must have an ability to adapt quickly and easily to new approaches
• Must have previous experience of working with information and be prepared to promote best practice techniques. Experience of working with and validating large amounts of data.
• Excellent Business Intelligence/Analytic software knowledge alongside the usual MS Office suite of applications.
• Confidently engage with stakeholders and colleagues at all levels, internally and externally.
• BA/Degree qualified
• Knowledgeable of and in using WONs database and portal applications.
• Power BI and Business Objects Experience

Application Process and Further Information

Unfortunately you do not meet minimum nationality and educational requirements of this position.

Completed applications will only be accepted via the online application process below, however, if you do require the application form in a different format please contact us at quoting the recruitment reference number and job title.

You should provide examples in your covering letter that best demonstrate your skills and abilities against the competencies and specialist skills. The maximum word count against each competence example is 250 words. The information you provide will be assessed during the short listing stage and if you are invited to attend an interview, the indicated competence areas will discussed further.

When completing your application, you should use the STAR format (Situation, Task, Action and Result) methodology for each competence. All appointments are subject to successful completion of pre-employment checks

For further information please see the Information to Candidates pack (PDF)

Additional information on what you can expect as an Oil and Gas Authority employee

Apply online

Inclusion and Diversity statement

The OGA is committed to embedding equality and diversity into all our policies and processes. We will aim to recruit, retain and promote staff on the basis of competence and regardless of characteristics including those listed under the Equality Act 2010. These protected characteristics are; age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation.

The OGA is an accredited Disability Confident Committed employer. We have also been awarded silver accreditation for the Gender Diversity Benchmark through Business in the Community, The Prince’s Responsible Business Network.  In addition, we are signed up to their Race at Work Charter and implement its five principles.